Voting / Meeting Register

The instructions in this article relate to the Voting Register. The icon may be located on your StrataMax Desktop or found using the StrataMax Search.

The Voting Register is a report that can be used as a permanent record of motions passed and for assistance with preparing minutes. There is also a template available for a Meeting Summary. This menu does not integrate with Meeting Hub, including the Offline Voting Register.

Meeting Summary

The Meeting Summary produces a summary of account balances for use at meetings. The report shows details of lot number, unit number, account number (021...), owner's name (from the reference field), entitlements (based on what is set in the field 'Voting Entitlements' in Building Information), Admin paid to date, any arrears and the total balance owing.

1. Search or select Voting Register (Meeting Summary).
2. Enter the Meeting Date, which is the date of the meeting - normally in the future.
3. Enter the Arrears Date, which is the date that the system will use to stop calculating due levies, or the meeting date whichever is sooner (the arrears date cannot extend past the meeting date).
4. Change Quorum percent if required.
5. Tick if required Nominee instead of Owner.
6. Tick if required Ignore Arrears.
7. Click Proceed.
   
   
   
   
8. Click the ellipse/ more button (...) to change the Template selection.
9. Select Meeting Summary - VOTEREG_MEETING and select as Global or Local and Close.
   
   
10. Click OK.
    
    
    
    
11.  Report will produce to screen.

Voting Register

The Voting Register produces a Voting and Attendance Register for use at meetings. The report shows details of Lot Entitlements (based on what is set in the field Voting Entitlements in Building Information), Arrears Balance, Nominee (taking into account the period allowed under the Act for voting eligibility), Mortgagee and Proxy.

The register can be used to assist in preparing minutes and as a permanent record of motions passed.

1. Search or select Voting / Meeting Register. 
2. Enter the Meeting Date.
3. Enter the Arrears Date. The Arrears Date will calculate any Arrears from the set 'Arrears Date' to set 'Meeting Date' to determine eligible voters.
4. Change Quorum percent if required.
5. Tick if required Nominee instead of Owner.
6. Tick if required Ignore Arrears.
7. Select either All Lots, Committee Only or Committee (Owners Only). 
8. Select the Sort By preference.
9. Click Proceed.
10. Click the ellipse/ more button (...) to change the Template selection.
11. Select one of the Voting Register templates - VOTEREG_STYLE 10, 9, 8 to suit requirements and save as Global or Local.
12. Click OK.
13.  Report will produce to screen.

• Arrears Date - The Arrears Date option will calculate Arrears from the set 'Arrears Date' to the set 'Meeting Date' to determine eligible voters. 

Voting / Meeting Register - Account Group Selection

A Voting Register can be produced for the relevant Account Group in Multi OC properties. To select the Account Group that will appear on the report us the following steps:

1. Search or select Voting / Meeting Register.
2. Click the drop down arrow next to Account Groups. 
3. Click the relevant option.