Accessing StrataMax

This article covers how to create a new user account and login access to StrataMax.

Until now, your Windows username has been your key to accessing StrataMax. We're now switching gears to enable login via your email address. This transition is part of a broader strategy to make StrataMax more streamline and use fewer system resources, which means easier, more reliable, and more secure access for you.

If you've been using the Portal or Meeting Hub, you will already have a StrataMax user account tied to your email address. For others, setting up a new account will be a few simple steps. 

The Support Team will contact you in the coming weeks and months to activate this feature, and this will be coordinated with the Administrator in your office responsible for Security in StrataMax.

It is important to log into your PC with your own individual Windows login for security reasons, especially if ticking the Remember Me option when accessing StrataMax. 




Please note that the information contained within this help page is only applicable if the centralised login option has been activated by the Support Team. 


Creating your User Account - Current Users

StrataMax users will need a unique and valid email address set in Security Setup which is used to grant access. Access to the StrataMax Portal is required to be set - this will grant access to StrataMax also, Standard privileges are required as a minimum. There is a setting available for Third Party access: Access to StrataMax Application only. If Access to StrataMax Application only is set, no StrataMax Portal access will be granted. If you do not have access to Security Setup to configure your Email Address, please see the Administrator in your office responsible for Security Setup in StrataMax.

  1. Search or select Security Setup.
  2. Locate the Username of the staff member and highlight.
  3. Right click on Username and select Edit User Profile & Manager Account.
  4. Update 'Email Address' field to a valid & unique Email Address and select the required 'Portal Privileges'. 
  5. Click Save. 
  6. An email will be sent to the Email Address so that a password can be set following the instructions in the email. 


Creating a new StrataMax User Account

When StrataMax is installed on a new PC, new users will need to have an account created in Security Setup. Your office StrataMax Security Administrator will have the ability to create a new user for new staff members to access StrataMax.  A unique and valid email address will need to be entered in Security Setup once the new user has been created. Access to the StrataMax Portal must be enabled - this will grant access to StrataMax. Standard privileges are required as a minimum.

  1. Access StrataMax with a user account with Administrator privileges.
  2. Search or select Security Setup
  3. Click Add User.
  4. Add the required data for the new staff member ensuring a unique and valid email address is used.
  5. Click Save.
  6. An email will be sent to the Email Address entered so that a Password can be set.

The StrataMax teams do not manage your office security; refer to your internal office Administrator and team members if you require assistance with access. 


Third Party Access | Access to StrataMax Application Only 

If Access to StrataMax Application Only is set, no StrataMax Portal access will be granted. This setting is for users such as Search Agents / Auditors / Accountants as they do not require StrataMax Portal Access.

  1. Access StrataMax with a user account with Administrator privileges.
  2. Search or select Security Setup
  3. Click Add User.
  4. Add the required data for the new user ensuring a unique and valid email address is used.
  5. Tick Access to StrataMax Application only.
  6. Click Save.
  7. An email will be sent to the Email Address entered so that a Password can be set.
  8. If logging into the StrataMax Portal with the Email Address and Password, no properties will be available for access. 


Creating the account and password

To create the account and password on the StrataMax Portal, follow the instructions below.

  1. Open a web browser and navigate to https://www.stratamax.com.au
  2. Click Create Account and enter the email matching the user profile in Security Setup.
  3. Click Send Email - an automated email will be sent to the specified email address. 
  4. Access the email and click to CREATE ACCOUNT. 
  5. Enter Account Details and tick to accept the Terms and Conditions to complete the activation of the account. The email address and Portal password will be your StrataMax login credential.


Logging in to StrataMax

To login to StrataMax, you will require a Login and Password, created by the Administrator in your office responsible for Security in StrataMax. 

If you have access to multiple drives; you will only be required to log in once providing the username is setup to use the same email address in each drive. The last selected drive will be remembered each time you login with your username. 

  1. Open StrataMax by clicking on the StrataMax icon on your desktop. 
  2. Enter your Email Address as the Login and your Password. 
  3. You have the option to select the 'Remember Me' tick box on the login page to stay logged in for up to (7) seven days.  Refer to our Password Reset section if you require assistance with resetting your password.
    • If you use the ATO SBR integration, you can only activate the 'Remember Me' option for a maximum of one day. This is due to the ATO's strict requirements for security and integration. If you don't require the SBR feature, you may extend this time period. To do this, please contact our support team, who can disable the SBR integration for you.


Password Reset

If you have forgotten your login credentials for StrataMax, you can set a new password by clicking on the Forgot Password link which will direct you to the StrataMax Portal.

  1. Open StrataMax by clicking on the StrataMax icon on your desktop.
  2. Click the Forgot Password link.
  3. Enter your email address into the Email field on the StrataMax Portal.
  4. Click the Forgot password? link.
  5. Click the SEND EMAIL button.
  6. An email will then be sent with a password reset button.



Locked Accounts

If the incorrect credentials are used 5 times, the account will become locked and will not be reset for fifteen minutes. You can try again after the lockout period. Or alternatively you can complete a Password Reset to gain access. 


One-time Access Codes for Manager

A one-time access code can be provided for limited access to StrataMax, to temporary users such as a Search Agent. This code will grant access to StrataMax with the permissions set for the selected User.  Follow the steps below to create a one-time access login code to StrataMax;

  1. Search or select Security Setup.
  2. Locate the Username to provide access to (Example Search Agent 1).
  3. Right click and select Generate One-Time-Access Login Token.
  4. The login Code will be displayed. Select Copy to Clipboard.
  5. Add the Login Code to the Login field in StrataMax, on the PC for the Username the code was generated for.
  6. Click Login.

Please Note: The Login Code will expire after 30 minutes. A new Login Code should be generated if the Login Code has not been used in time.

Please Note: Further changes are coming outside of Security Setup to manage access.