 | The instructions in this article relate to Transaction List. The icon may be located on your StrataMax Desktop or found using the StrataMax Search. |
A Transaction List can produce a report of all transactions for a property or transactions for selected account codes, for the financial year selected including all journals, receipts, invoices and payments. Transaction List is also available in the old or historical financial years.
To export all or specific transactions to Excel, it is recommended to use Local Transactions or Global Transactions. This is especially useful for exporting GLMax (company) transactions, as it will produce the data faster than a Transaction List.
For audit purposes the report may be sorted into account code order and separated by the totals for each account.
Please note that version 5.6.130 includes the latest changes to this report, which now uses Report Distribution. Local Transactions and Global Transactions will help you view and export specific accounts.
Producing the Transaction List
This option is designed for PDF-style reporting of transactions and can be used for account code ranges or a complete general ledger. If specific accounts are required, you can use the ranges as described below or Local Transactions or Global Transactions for specific account codes to review on-screen or export.
- In the selected property and the relevant financial year, search or select Transaction List.
- Select the cogwheel to review the Sort Order, Account Code Range Start and Finish codes, what Period it includes, and to Show Hidden transactions which are created using Transaction Report Manager. The template can also be adjusted if required. Close once set.
- If multiple buildings are required, use the Building Selector Tool and tag the necessary buildings.
Click Proceed. From the preview window, click Proceed to distribute the report to an internal user, or click the Save icon to save it to a network location, or the DocMax icon to save it to DocMax.
Click Proceed. From the preview window, click Proceed to distribute the report to an internal user, or click the Save icon to save it to a network location, or the DocMax icon to save it to DocMax.The Transaction List Report has a few columns, some of which are self-explanatory. These are others:
- Type: Defines the transaction type. For example, a Creditor Invoice includes the column Reference with DA. The payment type indicates a payment from that account and uses the column 'Reference' with either 'B' for a direct posting from the Bank Reconciliation or 'F' for EFT/BPay Payments.
- Transactions that include no GST will have no additional journal line for GST or refer to the GST style (depending on the template)
Transaction List Template Options
There are two template options available to display the information available in the Transaction List. These templates can be set globally, which will affect all users. The letterhead cannot be applied to this report.
- Search or select Transaction List.
- Click the cogwheel.
- Refer to the template area and select from either:
Transaction List (gentran)
Transaction List with GST (gentran1)
